What information Does Your Leave Management System (LMS) Provide?

Leave management systems to help HR professionals to assign and approve leaves, track absences and make payments accordingly. It helps the HR department to handle employee absences and is used alongside time tracking devices. All companies, small, big and huge, can use leave management systems. A leave management system helps you to control leave requests and ensures that leaves are granted in a timely and automated manner. Meanwhile, managers and supervisors are alerted before leaves are granted, if that is necessary.

What does a leave management system actually do?

Leave management systems also come with holiday calendars which help companies to keep track of local and regional holidays. This enables a company to plan and predict where employees are going to be available if something needs to be done. This is also true within a country, where different provinces and states may have different holidays.

Specific employees can be allotted time and work week can be accordingly fixed for several employees. With a detailed leave report, you can access all information related to leaves taken, approved and rejected. You can also access information about pending leave requests. Moreover, employees can access information regarding what leaves were sanctioned, which were not and what the reasons were.

A great leave management system also allows you to configure leave settings which are important especially when you are going to automate things. All this information is usually available on all your devices, including smartphones, tablets and computers. Apart from these obvious benefits of a leave management system, you can also access important analytics.

Leave intelligence, if that phrase may be used, is a great way to monitor how your employees are taking leaves over a period of time. This information can be very crucial to HR managers especially when they are trying to see what employee trends have been like and when these trends need to be predicted. In other words, leave management systems to provide crucial intelligence that is extremely valuable.

Deal with compliance issues better

A leave management system helps you to understand local laws regarding leave benefits. Expectant mothers, new mothers, fathers of infants and sometimes even those who have recently adopted children are entitled to leaves in varying degrees across the world. This tool helps you to understand local laws and set your leave approval parameters in compliance with local laws. There are also geographically specific laws with respect to medical leaves.

Moreover, individuals may be entitled to take a certain number of leaves on a vacation every year. No matter what the local rules and legislations are, you will not have to worry about running into compliance issues. Analytics will tell you how your employees may use leaves when certain dates are approaching.

You can schedule important meetings before or after a few days from popular holidays because it is scientifically proven that people do not work as efficiently as they would on days immediately before and after long awaited holidays. For example, do not expect your employees in India to be super efficient on the day before Deepavali. They would most probably be looking forward to shopping or buying firecrackers.

Predict productivity of employees

When you take a look at the statistics of leaves taken, used and applied, you will know how an employee is. The employee may be taking leaves unnecessarily or they may not be taking leaves when they are required to. Both the extremes pose problems and you will need to address them. A good leave management system provides you with statistics related to these things and you will be able to deal with such employees on an individual basis.

Moreover, you can see which team is performing well in terms of not taking unnecessary leaves or working an adequate number of hours. Depending on this, you can effectively bring in certain new rules to treat the problem in hand. Leave management systems also provide you with existing trends with respect to leave applications.

Are people applying for leaves during very hot or cold days? Even weather and climate can bear an influence on how people apply for leaves. Using a good leave management system, you can come up with such inferences and use those inferences to resolve problems when they occur.

Automating intermittent leaves

You can also use a leave management system to set up automated reduced-schedule leaves. This may also include intermittent leaves that many employees take. Both intermittent and reduced-schedule leaves pose a lot of problems to the HR department as one can't predict how an employee would like to take leaves. As this is becoming more of common and accepted practice, automating such leave applications should be considered seriously.

Added to this, there is also the scenario of flexible work timings and some employees choose to work from home. This means, leave management system should have some sort of cloud ability so that employees can log in from wherever they choose to work. This will help to calculate how many numbers of hours they worked on particular days.

At the end of the month when they need to be paid or appraised, you could take a look at all these analytics and decide for yourself. In fact, a leave management system automates that as well, as long as you set the parameters. All this means, there will be no more long queues outside the HR department asking for leaves and causing confusion among both employees and HR executives.

Finally, valuable analytics and intelligence

Though leave management system is being used to automate acceptance or refusal of leaves and vacations, the tool provides more than what you bargained for. It helps you to notice leave-related trends, assess employees’ performance and plan for the future.

It helps you to comply with local laws and make sure that there is always a plan in place to help your employees when they urgently require being off duty. Moreover, all working hours are calculated and accounted for and you could even start giving your employees some flexible hours when you choose to because a leave management system helps you to track them effectively even when they are not in your office premises.

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5 HR & Payroll Errors That Startup's Often Makes

Startups are real rule breakers. But HR and payroll errors are too common, and one part where companies don't want to break the rules.

Startups are real rule breakers. You’ve got to ruffle a few feathers and disrupt the status quo if you want to build the next Linkedin. But there’s one area where startups definitely don’t want to break the rules: payroll and HR.

Startups that don’t comply with payroll and HR laws can face serious legal and financial consequences. Some penalties are even severe enough to (almost) drive them out of business. With that in mind, we've put together this list of the five biggest startup payroll and HR mistakes to avoid.

1. Mixing Business and Personal Finances

In the early days of a startup, having a business bank account can seem like a bit of a pointless activity. Brand new companies are rarely making any money and it might seem to the founder that there's no point in pretending like he's paying his employees with company (not his own) money.

2. Misclassifying Employees as Independent Contractors

Treating an employee as an independent contractor, when they should, in fact, be legally considered an employee, is one of the most costly mistakes a startup can make. Employers do it because they don’t have to pay taxes, insurance or overtime to independent contractors. They also don’t have to offer contractors benefits.

3. Trying to Manage Payroll and Compliance

Payroll is so hard to do, and business screw it up so often, that the IRS penalizes about 1 in 3 business for payroll mistakes. The complexity of managing quarterly tax withholdings at the local, state and federal level.... it easily adds up to a full-time job, even for a business with just a couple of employees. That’s why most businesses use a payroll service.

4. Overpaying for Healthcare and Benefits

Startup competition is fierce these days. If you want to attract top tier talent, especially developers, you’ve got to offer excellent benefits, particularly with healthcare.

5. Frustrating Employees with Endless Paperwork and Confusing Software

Nobody likes paperwork, especially not fast-moving startups. Yet many businesses continue to use outmoded HR processes and legacy software. Stop the madness!

Better try HRMantra to avoid all these problems!!

The following are the major features of the HRMantra Human Capital Management software.

1. Human Resourse Management
2. Attendance Management
3. Leave Management
4. Claim & Helpdesk Management
5. Payroll Management
6. Performance Management System
7. Learning Management
8. Recruitment Management
9. Project Management

For More informantion click here