6 Important Elements of latest HCM Software

HR process automation is the way to move ahead in the modern world. Regardless of the size of an organization, the need to increase employee performance is now being satisfied through these impressive analytical tools. Be it payroll software or any other software, they are all great useful tools that can be used to increase the performance of an organization.

I this article we have compiled some crucial aspects of an effective HR softwaresolution that allows you to increase assess your employees’ efficiency, which will ultimately help them and your organization to flourish.

Here is what good HCM Software should offer you:

• Employee Central

Gone are the days when you had to form a queue outside the admin office to process your leave balance and other personal stats. Good HR software will bring all the information required to you, sometimes right to your mobile phone. Allowing your employees the convenience of viewing their statistics will enable them to know where they stand and what areas they might be lacking in.

• Automated Services

Paperwork is something we all find tedious. With modern HR software systems, such issues can now be automated. With just a swipe of your card or your thumb imprint, your attendance, leave balance and other details can be easily processed. Your payroll package is also updated automatically so there is little need to worry about any miscalculations when it comes to payments.

• Information Management

The increase in demand for more employee statistics is prevalent in most companies. The reason is that managers find it a lot easier to make decisions based on hard data instead of second-guessing. By making employee information readily available, managers are able to make wiser and safer decisions for the company.

• Versatility

Modern HR software should be flexible enough to help your business grow, regardless of its position within the industry. After all, the ultimate purpose is to expand. One example is that your software should be able to deal with different company models. This way, it becomes a lot easier for you to focus on expanding your business both horizontally and vertically.

• Compliance with Law

Most HR software is localized for a particular country or region, following the regulations and legislation of that jurisdiction. If your HR software is compliant with all tax laws and other legal regulatory requirements, you shouldn’t have any trouble when audit time comes around.

• Compatibility with Latest Software

If your software is in-tune with the latest technological advancements, it will level the playing field between you and your competitors. The reason is that as most companies continue to develop and progress, their need for newer features and technologies increases. This shows how crucial it is to have an up-to-date software that enables you to stay in the game.

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HRMantra Software Pvt Ltd
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Email id :sales@hrmantra.com
Call :+91 9167796002 / 9167747782
http://www.hrmantra.com
THANK YOU

What information Does Your Leave Management System (LMS) Provide?

Leave management systems to help HR professionals to assign and approve leaves, track absences and make payments accordingly. It helps the HR department to handle employee absences and is used alongside time tracking devices. All companies, small, big and huge, can use leave management systems. A leave management system helps you to control leave requests and ensures that leaves are granted in a timely and automated manner. Meanwhile, managers and supervisors are alerted before leaves are granted, if that is necessary.

What does a leave management system actually do?

Leave management systems also come with holiday calendars which help companies to keep track of local and regional holidays. This enables a company to plan and predict where employees are going to be available if something needs to be done. This is also true within a country, where different provinces and states may have different holidays.

Specific employees can be allotted time and work week can be accordingly fixed for several employees. With a detailed leave report, you can access all information related to leaves taken, approved and rejected. You can also access information about pending leave requests. Moreover, employees can access information regarding what leaves were sanctioned, which were not and what the reasons were.

A great leave management system also allows you to configure leave settings which are important especially when you are going to automate things. All this information is usually available on all your devices, including smartphones, tablets and computers. Apart from these obvious benefits of a leave management system, you can also access important analytics.

Leave intelligence, if that phrase may be used, is a great way to monitor how your employees are taking leaves over a period of time. This information can be very crucial to HR managers especially when they are trying to see what employee trends have been like and when these trends need to be predicted. In other words, leave management systems to provide crucial intelligence that is extremely valuable.

Deal with compliance issues better

A leave management system helps you to understand local laws regarding leave benefits. Expectant mothers, new mothers, fathers of infants and sometimes even those who have recently adopted children are entitled to leaves in varying degrees across the world. This tool helps you to understand local laws and set your leave approval parameters in compliance with local laws. There are also geographically specific laws with respect to medical leaves.

Moreover, individuals may be entitled to take a certain number of leaves on a vacation every year. No matter what the local rules and legislations are, you will not have to worry about running into compliance issues. Analytics will tell you how your employees may use leaves when certain dates are approaching.

You can schedule important meetings before or after a few days from popular holidays because it is scientifically proven that people do not work as efficiently as they would on days immediately before and after long awaited holidays. For example, do not expect your employees in India to be super efficient on the day before Deepavali. They would most probably be looking forward to shopping or buying firecrackers.

Predict productivity of employees

When you take a look at the statistics of leaves taken, used and applied, you will know how an employee is. The employee may be taking leaves unnecessarily or they may not be taking leaves when they are required to. Both the extremes pose problems and you will need to address them. A good leave management system provides you with statistics related to these things and you will be able to deal with such employees on an individual basis.

Moreover, you can see which team is performing well in terms of not taking unnecessary leaves or working an adequate number of hours. Depending on this, you can effectively bring in certain new rules to treat the problem in hand. Leave management systems also provide you with existing trends with respect to leave applications.

Are people applying for leaves during very hot or cold days? Even weather and climate can bear an influence on how people apply for leaves. Using a good leave management system, you can come up with such inferences and use those inferences to resolve problems when they occur.

Automating intermittent leaves

You can also use a leave management system to set up automated reduced-schedule leaves. This may also include intermittent leaves that many employees take. Both intermittent and reduced-schedule leaves pose a lot of problems to the HR department as one can't predict how an employee would like to take leaves. As this is becoming more of common and accepted practice, automating such leave applications should be considered seriously.

Added to this, there is also the scenario of flexible work timings and some employees choose to work from home. This means, leave management system should have some sort of cloud ability so that employees can log in from wherever they choose to work. This will help to calculate how many numbers of hours they worked on particular days.

At the end of the month when they need to be paid or appraised, you could take a look at all these analytics and decide for yourself. In fact, a leave management system automates that as well, as long as you set the parameters. All this means, there will be no more long queues outside the HR department asking for leaves and causing confusion among both employees and HR executives.

Finally, valuable analytics and intelligence

Though leave management system is being used to automate acceptance or refusal of leaves and vacations, the tool provides more than what you bargained for. It helps you to notice leave-related trends, assess employees’ performance and plan for the future.

It helps you to comply with local laws and make sure that there is always a plan in place to help your employees when they urgently require being off duty. Moreover, all working hours are calculated and accounted for and you could even start giving your employees some flexible hours when you choose to because a leave management system helps you to track them effectively even when they are not in your office premises.

For more information:

HRMantra Software Pvt Ltd
TO SEE OUR PRODUCT LITERATURE: goo.gl/hPKTTR
Email id :sales@hrmantra.com
Call :+91 9167796002 / 9167747783
http://www.hrmantra.com
THANK YOU
 

5 HR & Payroll Errors That Startup's Often Makes

Startups are real rule breakers. But HR and payroll errors are too common, and one part where companies don't want to break the rules.

Startups are real rule breakers. You’ve got to ruffle a few feathers and disrupt the status quo if you want to build the next Linkedin. But there’s one area where startups definitely don’t want to break the rules: payroll and HR.

Startups that don’t comply with payroll and HR laws can face serious legal and financial consequences. Some penalties are even severe enough to (almost) drive them out of business. With that in mind, we've put together this list of the five biggest startup payroll and HR mistakes to avoid.

1. Mixing Business and Personal Finances

In the early days of a startup, having a business bank account can seem like a bit of a pointless activity. Brand new companies are rarely making any money and it might seem to the founder that there's no point in pretending like he's paying his employees with company (not his own) money.

2. Misclassifying Employees as Independent Contractors

Treating an employee as an independent contractor, when they should, in fact, be legally considered an employee, is one of the most costly mistakes a startup can make. Employers do it because they don’t have to pay taxes, insurance or overtime to independent contractors. They also don’t have to offer contractors benefits.

3. Trying to Manage Payroll and Compliance

Payroll is so hard to do, and business screw it up so often, that the IRS penalizes about 1 in 3 business for payroll mistakes. The complexity of managing quarterly tax withholdings at the local, state and federal level.... it easily adds up to a full-time job, even for a business with just a couple of employees. That’s why most businesses use a payroll service.

4. Overpaying for Healthcare and Benefits

Startup competition is fierce these days. If you want to attract top tier talent, especially developers, you’ve got to offer excellent benefits, particularly with healthcare.

5. Frustrating Employees with Endless Paperwork and Confusing Software

Nobody likes paperwork, especially not fast-moving startups. Yet many businesses continue to use outmoded HR processes and legacy software. Stop the madness!

Better try HRMantra to avoid all these problems!!

The following are the major features of the HRMantra Human Capital Management software.

1. Human Resourse Management
2. Attendance Management
3. Leave Management
4. Claim & Helpdesk Management
5. Payroll Management
6. Performance Management System
7. Learning Management
8. Recruitment Management
9. Project Management

For More informantion click here

Discover the concrete HCM with cloud

HCM in the cloud enables users to perform HR activities with the software at anytime from anywhere. Hence, why we say convenience is a key deliverable of cloud HCM software solutions! It provides the sufficient information to executives and managers to draw decision and provide maximum employee experience. The cloud can make current HR practices more flexible and responsive that will support businesses. With the unpredictability of the business landscape, organisations which can confront change in businesses will outperform the competition with the SaaS technology. Thus, the cloud will redefine HR, where all functions will be quick and graceful.

HCM applications in the SaaS can cater swiftness in many ways. For an instance, a vendor providing its HCM software solution on the cloud will update the software without much effort and at no cost compared to on-premise HCM solutions. A conventionally installed solution is upgraded every two to three years which might incur an additional cost. On the cloud, these upgrades can be done without deep planning and large costs.

With cloud HCM software, HR can make changes where new features can be added or unwanted features can be removed whenever it is necessary. That is a benefit of having a comprehensive set of HR facilities on the cloud. With time, HR cloud vendors will come up with further discovery with fluctuating technologies. Altogether these factors make it easy for HR to deal with technology to boost modernization and redefine business agility.

Visit hrmantra.com to explore HCM software on Cloud!

The reason why HR Management Software will Decrease Business Pressure

Each business has a multitude of segments which requires the attention of professionals for a strong solution. Not handling all of these business operations would certainly lessen down the growth of a company. However, tracking operations and handling employees is effortless now with HR management software. When you are managing business operations you need centralized control and access to all the information that is deriving from different sectors of the operation structure. HR managing software can give such facilities with ease.

How These Applications Help?

HR managing and payroll processing services of efficient applications can accumulate data from different sources and offer you the choice of executing it with precision. Precise management processes gained from these applications can help you to channel your resources towards success. These efficient systems can help your company to carry out HR functions with ease. Aside from offering management solutions, these systems come with time tracking, operation handling facility, HR process supervision, and many other facilities to simplify the business operations and maximize the capability of your workforce.

Key Features of these applications-

1. Task creation and scheduling
2. Managing projects
3. Discussion board creation
4. Report generation
5. Access to webmail platform
6. Operation and information security

Each of the features of these HR handling systems is designed to manage a specific work structure and simplify the whole business operation. These applications are designed to understand the importance of workforce in taking care of and shaping the business.

So, we can state that this new HR management system can focus on handling work processes of employees and automate business operations to increase productivity and gain success. This application also brings a chatting platform with instant messaging and voice chat facilities to add sophistication and precision to the business operations.

Utilizing your workforce or employees for a better business future is in your hand now. With such systems and solutions, you can manage your workforce while gaining reputation and revenue both.

For more information : Click Here

Payroll without papers : Pipeline processes and reducing Payroll Cost.

Setup Payroll- Based on how simple or complex your payroll processes are, you can use HRMantra to setup various options/parameters that the online application uses to automate the processes. For example, you can list your employees by generating unique employee numbers, group them based on their employees status (on probation, confirmed) or position attribute types. You can even employee categories such as Grade, location, Cost Center, Department etc to group them based on common attributes.

Inputs for Payroll: Managing employee information, arrive at payable days, leaves one time payments etc. are some of the monthly transactional HR Tasks. Having a clear overview of this information is a crucial payroll task. With HRMantra, you need to worry about manually preparing these inputs and passing to the payroll processor. HR to payroll end to end automation can be achieved.

1. Employees can contribute extra voluntarily to their PF account and give details of the family members who are going to be nominated for various schemes.
2. Any kind of loans or salary advances can be defined and calculated on flat, reducing, PMT and average value method.
3. Once a loan is granted the loan EMI calculations can be automatically done in the HRMantra payroll hr software.
4. The personal or housing loan comes as a deduction in the pay slip or as a separate loan slip. Get a report at any point of time to figure out how many employees have taken the loan and how much of the loan money is outstanding.
5. Any number of perks earning can be defined as also the number of pay earning, perk recovery and deductions.
6. You can define the IT exemption limits.
7. In Pay heads like HRA, standard salary entitlement can be based on fixed amount or formula based.
8. We are taking the help of math functions like IFF, MOD, INT; operators like <, =, AND, OR and pay heads which are included in adjustments, arrears, earned the salary, normal salary and other fields like whether that pay head is based on location like Bangalore.
9. Pay heads can be included in full or final settlement or a flexible benefits plan or in group insurance as per the requirements.
10. For deductions like PF, do the adjustments based on full or negative or partial amount.
11. HRMantra can be customized 100% for even the most complicated pay calculations in the entire world.
12. Create any kind of JV reports in text, excel or base format based on any combination of pay heads so as to be able to import into your accounting software thus doing away with any kind of salary related data entries again.
13. In case your firm has flexible benefits plan then it is very easy to configure the pay heads included in flexible benefits based on the formula or a maximum limit.
14. The profession tax table applicable in various Indian states has already been created.
15. All the changes announced by the finance minister in the annual budget are implemented in seconds using a powerful income tax formula builder.
16. HRMantra has a very elaborate increment process based on pay cycles or slab bases or it could also be based on formula applicable to certain pay groups.
17. Open flexible benefits plan and investment form for a certain group of people for a certain period and send an email to all of them in just one click.
18. HRMantra has a powerful import facility in which you can import loans investments, increment, processed salary data and current month’s payroll data using excel.
19. Salary processing can be done in a few easy steps. For full and final settlement of employees, more or less the same steps as just explained in salary processing are to be followed.
20. Employees can fill their investment declaration forms online and can also do their income tax calculations. They can also view their salary, loan and income tax slips in a few clicks.
21. Payroll Management system has lots of standard reports like company wise, department wise, designation wise, salary statements, Form 16, PF, ESIC statements, loan transaction, arrears exemptions and TDS reports.
22. Other reports like salary reconciliation, transfer, and promotion report as also e-form 24 Q, PF and ESIC reports and challans can be generated.
23. So using HRMantra web payroll software your payroll process becomes very simple & you can import the processed data into your accounting software. You can also do payroll outsourcing to us

Payroll process: HRMantra has simplified the payroll process by introducing a checklist driven process. This reminds the processor, updating employee info, handling employee salary revision , paying arrears, deducting LOP, updating employee PAN number, stop payment information and then perform monthly actions like processing payroll generating payroll statements verifying payroll differences, emailing payslips etc. Payroll process is at your finger and the cloud technology made the geographical proximity, a myth. You can access the software and process anytime, anywhere Payroll management services in India